Straightforward School Financial Management Software

AptaFund is the configurable online fund accounting and business management software solution that’s perfect for schools that need a straightforward, easy-to-use system.


Why Choose AptaFund
School Financial Management Software?

Watch the video below to find out!


What You Get from AptaFund

Enjoy these benefits in your School Financial Management process.


Configurable Dashboard

Each employee can configure their own dashboard experience in whatever way is most intuitive and helps them get their work done faster and more comfortably, including viewing your own custom reports to start your day.

Web Based Platform

You and your whole team can get your work done conveniently, in real time, from anywhere with an internet connection.

Employee Self-Service

Empower your employees to handle their own documents and requests through the Employee Self-Service portal so that you can focus your time on your core tasks.

Flex Reporting

AptaFund provides over 200 quick-access reports, including state- and federal-required reports built in and automatically updated at no additional charge, plus an unlimited number of custom reports that can be built as needed.

Granular Security

Every bit of data in AptaFund is protected by advanced security measure, from read-only access for board members and auditors, to granular safeguards customizable down to the individual employee

Express Checkout/Approval

One of the most raved about tools in AptaFund is the eCommerce system for purchase requisitions, with punch-out access to hundreds of vendor websites, including Amazon, and a 100% electronic approval process

Connected School Fund Accounting Modules

In a single, easy-to-use dashboard, you will have fully integrated access to:

  • Purchasing
  • Accounts Payable
  • Vendor Management
  • Bank Reconciliation
  • Budget Development
  • Capital Assets (Non-Profit Compliant) with Inventory Control
  • Cash Receipts
  • Financial
  • General Ledger
  • Human Resources (including Position Control)
  • Employee Services Portal
  • Payroll
  • State Reporting
PLUS: No matter how you choose to transfer, export, or arrange your information, you can count on AptaFund to keep your sensitive Financial data secure, up to date, and accurate.

Software Specs


  • Protects your information and records the details for every transaction with built-in safeguards.
  • GAAP, GASB 34, and USFR compliant.
  • Tiered user- and account-code security.
  • Streamlined web purchasing ability.


  • Built as a “Software as a Service” (SaaS) solution that lets you rely on Harris to host, back up, maintain, update, and secure your data.
  • Work from any computer, anywhere, with no server or IT support required, which also saves on capital expenditure.
  • Lets you configure the modules based on your district’s needs.


  • Auditor friendly, with AptaTrace following each transaction from its source to the GL and back while offering secure, view-only access for auditors.
  • Robust but customizable, with all the pre-defined reports you need.
  • Convenient, since it’s internet enabled and users need only a compatible browser at their workstation.

See AptaFund in action.